TL;DR
It's a tie! Both score 4/5 stars.
Choose Expensify if you need Businesses of all sizes wanting to streamline receipt captur,
or Square if you need Small and medium businesses needing an all-in-one POS, onlin.
⬇ Scroll for full 20-point audit
Best For
Expensify
vs
Square
Businesses of all sizes wanting to streamline receipt captur...
vs
Small and medium businesses needing an all-in-one POS, onlin...
Fee Structure
Expensify
vs
Square
Collect: ~$7/user/month; Control: from ~$12/user/month (USD ...
vs
Free plan: 2.6% + $0.15 in-person, 3.3% + $0.30 online; Plus...
Rating
Expensify
vs
Square
4/5 ★
vs
4/5 ★
Expensify
Expense Management & Reimbursement Software
Best For
Businesses of all sizes wanting to streamline receipt capture, expense approvals, and employee reimbursements with QuickBooks/Xero integration
Core Fee
Collect: ~$7/user/month; Control: from ~$12/user/month (USD converted; as of Jan 2026); custom enterprise pricing
Settlement
Mobile receipt scanning; automated approval workflows; real-time expense tracking; syncs to accounting software; fast reimbursements
Square
SMB Point-of-Sale & Payment Processing Platform
Best For
Small and medium businesses needing an all-in-one POS, online store, invoicing, payroll, and hardware ecosystem without a monthly commitment
Core Fee
Free plan: 2.6% + $0.15 in-person, 3.3% + $0.30 online; Plus plan $49/month (2.5% + $0.15 in-person); Premium $149/month (2.4% + $0.15 in-person); rates updated January 2026
Settlement
Next-business-day deposits standard; instant deposits available for 1.75% fee; real-time transaction tracking in the Square Dashboard
What This Audit Doesn't Cover:
Real-time currency fluctuations, promotional offers, region-specific pricing, or temporary fee waivers.
Always verify current rates, fees, and features directly with Expensify and Square
before making any financial decision.
Full 20-Point Audit Matrix
Verified current data across all key decision criteria
| Audit Criterion | Expensify | Square |
|---|---|---|
WealthBlueprint RatingOverall score vs. all reviewed platforms (out of 5 stars) |
||
| Cost Structure & Fees | ||
Transaction FeesPer-transfer costs, domestic & international |
Collect: ~$7/user/month; Control: from ~$12/user/month (USD converted; as of Jan 2026); custom enterprise pricing | Free plan: 2.6% + $0.15 in-person, 3.3% + $0.30 online; Plus plan $49/month (2.5% + $0.15 in-person); Premium $149/month (2.4% + $0.15 in-person); rates updated January 2026 |
FX / Conversion SpreadMarkup above mid-market exchange rate |
Expensify charges a conversion fee based on the currency pair and transfer amount. Always verify the all-in rate before sending.
Always check the live rate in the app |
Square charges a conversion fee based on the currency pair and transfer amount. Always verify the all-in rate before sending.
Always check the live rate in the app |
Account MaintenanceMonthly or annual account-keeping charges |
Subscription-based — Expensify charges a recurring fee starting at Collect: ~$7/user/month; Contr.
Fees subject to change — verify before signing up |
No monthly fees — Square does not charge recurring maintenance fees.
Fees subject to change — verify before signing up |
Card Issuance FeesVirtual and physical card creation costs |
Expensify does not primarily offer physical cards — access is digital-first.
Check Expensify app for current card fees |
Square does not primarily offer physical cards — access is digital-first.
Check Square app for current card fees |
| Settlement Speed & Reliability | ||
Domestic SettlementLocal bank transfer completion time |
Expensify
Mobile receipt scanning; automated approval workflows; real-
VS
Square
Next-business-day deposits standard; instant deposits availa
✓ Square is faster (instant vs Mobile receipt scanning; autom)
|
|
Cross-Border SpeedInternational corridor settlement time |
Expensify supports cross-border transfers via its payment rails. Actual delivery depends on the receiving bank and any compliance holds.
Check the app for live estimates |
Square supports cross-border transfers via its payment rails. Actual delivery depends on the receiving bank and any compliance holds.
Check the app for live estimates |
Uptime / ReliabilityReported annual platform availability rate |
Expensify publishes service status updates on its official status page for transparency.
Check Expensify status page for incident history |
Square publishes service status updates on its official status page for transparency.
Check Square status page for incident history |
| Security & Regulatory Standing | ||
Regulatory LicensesGoverning bodies and jurisdictions |
Standard financial data security; SOC 2 compliant; audit-ready expense reports; policy enforcement tools on Control plan
✓ Licensed |
PCI DSS Level 1 compliant; end-to-end encryption on all transactions; subsidiary of Block Inc. (NYSE: SQ); 2FA and fraud monitoring
✓ Licensed |
Deposit InsuranceGovernment-backed protection scheme |
Expensify holds funds with regulated partner banks. Deposit insurance coverage may apply.
Verify current coverage directly with Expensify |
Square holds funds with regulated partner banks. Deposit insurance coverage may apply.
Verify current coverage directly with Square |
2FA & AuthenticationMulti-factor security implementation |
Expensify supports 2FA via authenticator app or SMS. Check security settings for available methods.
Enable 2FA immediately after opening your account |
Square supports 2FA via authenticator app or SMS. Check security settings for available methods.
Enable 2FA immediately after opening your account |
Fraud DetectionAI/ML-powered transaction monitoring |
Expensify employs automated transaction monitoring. Suspicious activity triggers alerts and temporary holds.
✓ Real-time monitoring |
Square employs automated transaction monitoring. Suspicious activity triggers alerts and temporary holds.
✓ Real-time monitoring |
| Features, Limits & Access | ||
Ideal Use CasePrimary audience and core value proposition |
Expensify
Businesses of all sizes wanting to streamline receipt capture, expense approvals, and employee reimbursements with QuickBooks/Xero integration
Square
Small and medium businesses needing an all-in-one POS, online store, invoicing, payroll, and hardware ecosystem without a monthly commitment
|
|
Platform ClassificationRegulatory and product category |
Expense Management & Reimbursement Software | SMB Point-of-Sale & Payment Processing Platform |
Withdrawal LimitsDaily / weekly transfer and cash-out caps |
Expensify withdrawal limits vary by account type and KYC level.
Log in to see your current limits |
Square withdrawal limits vary by account type and KYC level.
Log in to see your current limits |
Supported CurrenciesFiat and digital asset coverage |
Expensify supports the currencies and assets listed in its official documentation.
Check Expensify official site for full currency list |
Square supports the currencies and assets listed in its official documentation.
Check Square official site for full currency list |
| User Experience & Support | ||
App Store RatingAggregate iOS + Android user satisfaction |
Expensify app ratings reflect recent user sentiment — check the App Store/Google Play for current scores.
Verify live ratings on the App Store |
Square app ratings reflect recent user sentiment — check the App Store/Google Play for current scores.
Verify live ratings on the App Store |
Customer SupportAvailable resolution pathways and SLA |
Expensify offers support through its help centre and official contact channels.
Check Expensify help centre for current support options |
Square routes support through its official help channels. Priority queue access varies by plan.
Check Square help centre for current support options |
KYC Verification SpeedAccount activation timeline post-submission |
Expensify KYC timelines depend on document quality and account type.
Verify current wait times in the Expensify app |
Square KYC timelines depend on document quality and account type.
Verify current wait times in the Square app |
Overall VerdictWealthBlueprint independent recommendation |
IT'S A TIE — both score 4/5 stars.
Choose Expensify if you need: Businesses of all sizes wanting to streamline receipt capture, expense approvals, and employee reimbursements with QuickBooks/Xero integration. Choose Square if you need: Small and medium businesses needing an all-in-one POS, online store, invoicing, payroll, and hardware ecosystem without a monthly commitment. ➜ Your choice depends on your specific needs |
|
Official WebsiteVisit platform to sign up or verify current fees |
Visit Expensify ↗ | Visit Square ↗ |
Choose Expensify If:
- You need Businesses of all sizes wanting to streamline receipt capture, expense approvals, and employee reimbursements with QuickBooks/Xero integration
- You prefer Collect: ~$7/user/month; Control: from ~$12/user/month (USD converted; as of Jan 2026); custom enterprise pricing
- You value Mobile receipt scanning; automated approval workflows; real-time expense tracking; syncs to accounting software; fast reimbursements
Choose Square If:
- You need Small and medium businesses needing an all-in-one POS, online store, invoicing, payroll, and hardware ecosystem without a monthly commitment
- You prefer Free plan: 2.6% + $0.15 in-person, 3.3% + $0.30 online; Plus plan $49/month (2.5% + $0.15 in-person); Premium $149/month (2.4% + $0.15 in-person); rates updated January 2026
- You value Next-business-day deposits standard; instant deposits available for 1.75% fee; real-time transaction tracking in the Square Dashboard
WealthBlueprint Verdict Summary
Expensify — Best For
Businesses of all sizes wanting to streamline receipt capture, expense approvals, and employee reimbursements with QuickBooks/Xero integration
✓ Strong in its core category
Square — Best For
Small and medium businesses needing an all-in-one POS, online store, invoicing, payroll, and hardware ecosystem without a monthly commitment
✓ Strong in its core category
Not sure which is right for you?
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